BYLAWS OF PEABODYTOWNSHIP LIBRARY BOARD
ARTICLE I. Name, Offices, Records
1. Name. The name of the organization shall be Peabody Township Library Board.
2. Principal Office. The principal office and location of the organization shall be at:
214 N. Walnut Street
Peabody, Kansas 66866.
3. Records. The organization shall keep correct and complete books and records of account and shall also keep minutes of board meetings and of each committee having the authority of the board. The organization shall keep at its principal office a record of the name and address of each trustee. All books and records of the organization may be inspected by any trustee, or his agent or attorney, or patron for any proper purpose at any reasonable time.
ARTICLE II. Purposes
1. Purposes. The purpose of this organization shall be the operation and continued improvement of library services of the Peabody Township Library, as stated in board policy, as may be amended.
ARTICLE III. Trustees
1. In General. The board shall have two classes of participants. One class is referred to as non-voting members, and shall be limited to the Peabody Township Library Director and any member of the Peabody Township Board. The other class is the appointed voting board members, (referred to as â€œTrustees), who shall be selected from the Peabody community and approved by the Peabody Township Board.
The property and affairs of the organization shall be managed by the board of trustees. The board shall have the powers and authority, except as limited by Kansas Statutes, to supervise, control, direct and manage the property, affairs and activities of the organization, to determine the policies of the organization, to do or cause to be done any and all lawful things for and on behalf of the organization; provided, however, that:
(a) the board shall not authorize or permit the organization to engage in any activity not permitted under the laws of the State of Kansas,
(b) none of the powers of the organization shall be exercised to carry on activities which are not in themselves in furtherance of the purposes of the organization, and
(c) all income and property of the organization shall beÂ applied exclusively for its purposes.
No substantial part of the activities of the organization shall be the carrying on of propaganda or otherwise attempting to influence legislation.Â The organization shall not participate in or intervene in any political campaign on behalf of anyÂ candidate for public office.
No part of the net earnings or other assets of the organization shall inure to the benefit of any member, trustee, officer, contributor or other private individual having, directly or indirectly, a personal or private interest in the activities of the organization.
2. Number and Qualifications. The number of trustees to constitute the board shall be five plus the Peabody Township Library Director as a non-voting representative. Each appointed trustee shall have one vote on the Board of Trustees.
3. Election and Terms of Office. Each trustee named in the Articles shall hold office, unless sooner removed, until the next monthly meeting of the board and until his successor is duly appointed and has commenced his term of office. A term of office is 4 years. A trustee appointed to fill a vacated position shall serve that term, and may complete two succeeding terms.
4.Â Commencement of Term of Office.Â A trustee shall be deemed appointed at the time of his appointment by the Peabody Township Board.
5. Vacancies. Vacancies among the trustees resulting from death, resignation, removal, incapacity or disqualification of a trustee will be filled by appointment by the Peabody Township Board.
6. Resignation. A trustee may resign from the board by mailing or delivering notice to the secretary. Such resignation shall be in writing and shall be effective immediately or upon its acceptance by the board.
7. Compensation. No trustee shall receive compensation from the organization for any service he may render to it as a trustee. However, a trustee may be reimbursed for his actual expenses reasonably incurred in attending meetings and in rendering service to the organization in the administration of its affairs.
ARTICLE IV. Meetings of the Board of Trustees
1. Place. Meetings of the board of trustees shall be held at any place within or without the State of Kansas as may be determined from time to time by resolution of the board or by written consent of the members of the board.
2. Regular Meetings. Monthly meetings of the board of trustees shall be heldÂ during each month on the second Thursday at 6:00 PM (CST) at the library.
3. Special Meetings. Special meetings of the board may be held for any purpose or purposes and may be called by the president, or by the secretary, or by any two or more directors. Presence at a regular meeting where a special meeting is called will constitute notice. Written, phoned, or e-mail notice can be used to notify those members not present, or in the case of a special meeting called outside of a regular meeting.
4. Quorum. The presence of three voting members shall constitute a quorum for the transaction of business at all meetings. The act of a majority of trustees present at a meeting at which a quorum is present shall be valid as the act of the board except in those specific instances in which a larger vote may be required by law.
5. Meetings by Conference Telephone or Similar Communications Equipment. Members of the board, or any committee designated by the board may participate in a meeting of the board or committee by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other, and participation in a meeting pursuant thereto shall constitute presence in person at such meeting.
6. Action Without a Meeting. Any action required or permitted to be taken at any meeting of the board of trustees or any committee thereof may be taken without a meeting if written or verbal consent is provided by a quorum of members of the board of trustees or such committee. Verbal consent shall be written and signed later. Written consent and/or record of signed verbal consent shall be filed with the minutes of the proceedings of the board or committee.
ARTICLE V. Officers
1. General. The officers of the organization shall be a president, treasurer and secretary. The board shall elect officers to serve at the pleasure of the board until the next election cycle and until their successors are duly elected and qualified.
2. Compensation. No officer who is also a member of the board shall receive any salary or compensation for serving as such.
3. Vacancies. Vacancies shall be filled by the Peabody Township Board at any regular meeting or special meeting. Such person or persons so elected shall fill such vacancy to the end of its term, and may serve two further terms.
4. Delegation of Authority. The board may from time to time delegate any of the functions, powers, duties and responsibilities of any officer to any other officer or to any agent or employee of the organization, or other responsible person, provided a majority of the whole board concurs. The board may determine the length of time and boundaries of such delegation.
5. President. Unless the board otherwise provides, the president shall be the chief executive officer of the organization and shall have such general executive powers and duties of supervision and management as are usually vested in the office and he shall carry into effect all directions and resolutions of the board. The President shall have such other duties, powers and authority as may be prescribed elsewhere in these bylaws or by the board and its policies.
6. Secretary. The secretary shall attend the meetings of the board and shall prepare or cause to be prepared minutes of all proceedings at such meetings and shall preserve them in the minute book of the organization. He shall be the custodian of all the books, papers, and records of the organization and shall at such reasonable times as may be requested permit an inspection of such books, papers and records by any member or director of the organization. He shall upon reasonable demand furnish a full, true and correct copy of any book, paper or record in his possession. He shall be the clerical officer of the organization under the supervision of the president of the board.
7. Treasurer. The treasurer shall attend the meetings of the board and shall prepare or cause to be prepared financial statements of the organization and shall preserve them in the minute book of the organization. He shall be the custodian of all the financial books, papers and records of the organization and shall at such reasonable times as may be requested permit an inspection of such books, papers and records by any member or director of the organization. He shall upon reasonable demand furnish a full, true and correct copy of any report, book, paper or record in his possession. He shall be the financial officer of the organization under the supervision of the president of the board.
The treasurer shall have supervision and custody of all moneys, funds and credits of the organization and shall cause to be kept full and accurate accounts of the receipts and disbursements of the organization in books belonging to it. He shall keep or cause to be kept all other books of account and accounting records of the organization as shall be necessary and shall cause all moneys and credits to be deposited in such accounts and depositories as may be designated by the board. The treasurer shall disburse or permit the disbursement of funds of the organization in accordance with the authority
granted by the board, taking proper vouchers therefore.
The treasurer shall be empowered along with the board president or secretary to be joint signors of all checks of the organization.
The foregoing bylaws were duly adopted as the bylaws of the Peabody Township Library Board of Trustees by said board on the 13th day of October, 2011
Leslie LaFoy, Treasurer